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Format, duration and other organizational matters
1. Chairing arrangement: The SBI Chair presides over the proceedings of the
workshops. In the event, that the SBI Chair is not available, the Vice-Chair or the Rapporteur of the
SBI may, on his behalf, presides over the workshop.
2. Time allocation: The workshops comprise 3-hour sessions. Each session
covers up to five Parties (in alphabetical order) and each Party will be allocated 35
minutes on average, as follows:
a. Opening – 1 minute each to introduce each Party;
b. Presentation – 15 minutes per Party on average to present their BUR;
c. Question and answer – 20 minutes per Party on average after each presentation.
In the event that the Party undergoing FSV receives no or very few questions, the total time
allocated to that Party can be shortened. Upon completion of the question and answer session for one
Party, the next Party is invited to begin its presentation.
3. Representation of Parties: Based on the anticipated nature of potential
questions, it is expected that a representative, with competencies in both policy and technical
issues, speaks on behalf of the Party.
4. Order of participation and placement of speakers and seating arrangements: The
order of participation during the workshop is alphabetical. The Parties undergoing FSV are requested
to make a presentation and address any questions from their respective Party’s
seat on the floor.
5. Workshop participants: Following the practice of the SBI for
similar events, the workshops are open to Parties and observers. However, only Parties can pose
questions and seek clarification. The sessions are also webcasted and made publicly available on
the secretariat’s website.
6. Language: The working language for the presentation being delivered by
Parties and the question and answer process is English. There is no interpretation for the FSV
workshop.
7. Questions in advance: Parties can submit written questions in advance of
the FSV workshop (refer to Annex IV, para. 6 of decision 2/CP.17). The submission of written
questions is done via the FSV Portal; ID credentials are required to access the Portal, after the
National Focal Point sends the nominated users' names to the secretariat. For questions on
the FSV Portal, please contact FSVPortal@unfccc.int
8. Output of the FSV: Records of the FSV, summarizing the presentation by a
Party and corresponding questions and answers, are prepared, under the guidance of the SBI Chair, for
each Party undergoing the FSV. This, together with the summary report, constitutes the final output
of the ICA for each Party and is made available on the UNFCCC website: http://www.unfccc.int/10054.php.
Questions or requests for clarification on FSV can be addressed to the secretariat using the email
address: ICA@unfccc.int
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Annex IV
